NOTICE OF ANNUAL GENERAL MEETING AND NOMINATION FOR BOARD OF DIRECTORS

NOTICE OF ANNUAL GENERAL MEETING AND NOMINATION FOR BOARD OF DIRECTORS

Notice of Annual General Meeting
I hereby give notice of the Softball Western Australia Inc. Annual General Meeting in accordance with Part IV of the Softball Western Australia Constitution to be held on:

Sunday, 15 November 2020
Commencing at 10.00am (to approximately 1.00pm)
At the Mirrabooka International Softball Stadium
27 Chesterfield Road, Mirrabooka

Notices of Motion for the AGM
In accordance with clause 19 of the Softball Western Australia Inc. Constitution, all affiliated bodies shall be entitled to submit notices of motion. All notices for inclusion as special business must be submitted in writing and will be accepted not less than 30 days prior to the Annual General Meeting. Therefore, Softball WA will not receive any further notices of motion after 5.00pm, Thursday 15 October 2020.

All affiliated bodies will receive notification of all notices of motion from the Softball WA Office by 5 pm on Friday 23 October 2020.

Nomination for Board of Directors
Softball Western Australia Inc. is seeking nominations for its Board of Directors.  Currently, four (4) vacant positions are available at the upcoming AGM. In accordance to clause 26 of the Softball Western Australia Inc. Constitution, Board Members’ terms will be for a two (2) year period from election at the Annual General Meeting. Applicants are encouraged to read the Duty Statement available on the Softball WA website.

Process for Nomination
Softball Western Australia Inc. values a culture of inclusion and gender diversity within the Association, as such women are encouraged to nominated. Interested parties are required to complete a Board Nomination Form. In accordance to clause 27 of the Softball Western Australia Inc. Constitution, nominees must have two Members of the Association endorse their nomination. Members are classified in a number of categories as outlined in clause 8 of the Softball Western Australia Inc. Constitution.

Furthermore, nominees are asked to detil their relevant skills and experience (e.g. CV, Resume or Individual Profile), this information will be circulated to all Softball WA Members prior to the AGM in order for Members to make an informed decision. Should Softball WA receive more nominations than the four (4) vacant positions, an online voting process will be conducted prior to the Annual General Meeting.

Nomination forms must be completed and returned to the Softball Western Australia office by 5pm Thursday 15 October 2020. Nomination forms can be handed into the office directly, mailed or emailed to ceo@softballwa.org.au.

Voting
Only affiliated bodies (Associations and Clubs) eligible to vote (as per the Softball WA Constitution) and represented by a delegate, shall be entitled to one vote.  The Elections shall be by postal ballot and on papers prepared by the Softball Western Australia Inc. in accordance with instructions issued (as per the Softball WA Constitution). As previously implemented, should a poll be required; this will be undertaken online to enable regional affiliates the adequate opportunity to participate and streamline the overall voting process. Subsequently, nominees are encouraged to supply suitable information for members eligible to vote to make an informed decision.

Business of Annual General Meeting
In accordance with clause 18 of the Softball Western Australia Inc. Constitution, a number of business items are required to be considered and transacted at the Annual General Meeting. As such, an Agenda will be prepared and provided by 5pm Friday 23 October 2020. This documentation will include nominations for the Board of Directors.

If you have any queries with regard to the Annual General Meeting or nominations for the Board of Directors, please contact the Softball Western Australia office on 6181 3900.

Other Information
Softball WA will provide an overview of the previous financial year and the outlook for the current financial year.

Kristy Bryan-Smith
Chief Executive Officer